About submitting material
Who can submit to DFCM Open?
Faculty members of the Department of Family & Community Medicine (DFCM) at the University of Toronto may submit material to DFCM Open. In cases of group authorship, at least one author must be from the DFCM at U of T and the DFCM author must submit the material on the group’s behalf. In this case, the DFCM author is also responsible for gathering and submitting written permission from his/her co-authors to post the material on DFCM Open.
What kind of material can be submitted?
Submissions to DFCM Open can include the following items: articles, reviews, reports, manuals, summaries, one-pagers, clinical decision aids and calculators, evaluation tools, care pathways, order sets, clinical directives, patient education materials, teaching and research aids, posters, apps for mobile devices, guidelines, EMR resources (e-forms, patient education materials, clinical decision aids), lectures / seminars / workshop, etc.
Items can be in a variety of formats, e.g., Word document, PDF, spreadsheet, video, audio or image. They could also be web links.
How to submit material
For detailed submission information, including the Submission Agreement and the submission form, click the tab labelled ‘Submit’.
What permission do I need to submit material on behalf of myself and my co-authors?
As part of the submission process, DFCM Open will require written permission from all authors to post their material on DFCM Open. In the case of a group submission, it is the submitter’s responsibility to gather all permission documentation and present it to DFCM Open as part of the submission package.
Can I submit resources published elsewhere?
DFCM Open will consider previously published works as long as the author(s) have the rights to publish that material elsewhere. If an item is previously published, that citation must be provided to DFCM Open as part of the submission process.
Who owns and who protects material I submit to DFCM Open?
Authors or contributors to DFCM Open must sign a Submission Agreement that provides the DFCM Open with a non-exclusive license to post the material. DFCM Open does not claim ownership or copyright of that material.
The author(s) will be asked to assign their work a Creative Commons (CC) copyright license which is an internationally recognized, well supported and easy to understand licensing format. It allows you to customize your license and makes it clear, to users of your material, exactly how they are permitted to use your material.
The Creative Commons website provides a simple tool to guide you through your license customization. You are asked if you will (a) allow modifications of your work; (b) allow commercial uses of your work; and (c) choose a License Jurisdiction. Visit their Choose a License tool web page.
The DFCM Open submission process requires each item submission to have a CC License. DFCM Open will post the CC license image on the profile page so it is clear for all to see.
What is a usage report and how can I use it for academic promotion?
About reports and academic promotion
An author can generate a usage report for their posted material. By generating a usage report, an author will be able to gauge the impact of their material at the local, national or international level. For more information about the criteria for promotion at the Department of Family and Community Medicine at the University of Toronto, please visit the DFCM website and search for ‘faculty promotions’.
About usage report data
The report provides, per author and per item, the overall number of views of the item, the number of unique views and the country of origin of the visits.
About group authors and the usage report
If an author is part of a group submission, then the author who submits the work can generate that usage report on their behalf, or the co-author who is not the submitting author can create their own account and arrange with DFCM Open for that account to be linked to the material they have co-authored.
About privacy and the usage report
An author can only see his/her own usage report. Authors cannot see the names or email addresses of any DFCM Open users who downloaded their material.